CONSTITUTION (2014) | ABOUT THE GRS
Name: The name of this organization shall be The Graduate Research Society hereinafter referred to as GRS.
Purpose: The purpose of this organization shall be to promote and encourage graduate level research scholarship.
Section 1: Eligibility: Membership in GRS is open to all matriculated graduate students of Plymouth State University. GRS will not discriminate because of race, color, religion, sex, national origin, sexual orientation, veteran’s status, age, handicap, or gender identity/expression.
Section 2: Active Membership: The qualification for active or voting membership in the GRS is present enrollment in a Plymouth State University graduate program and attendance at a minimum of two meetings per academic year (July 1-June 30).
Section 1: Number and Method of Elections: GRS shall elect from the active membership a President, President-Elect, Treasurer, and Secretary at the second to last meeting of the spring semester. Office eligibility is open to any active member via nomination, second nomination, and majority vote by active membership. During the inaugural year, a faculty advisor may appoint officers. Officers will be elected in April of each academic year.
Section 2: Duties of Officers:
- President: Preside over all meetings of GRS, Handles any formal reporting to outside stakeholders.
- President-Elect: Preside over all meeting in the absence of President, Take over the duties of President in their absence, Serve communication liaison to campus and community.
- Treasurer: Account for all financial matters of the organization, Take over the duties of President-Elect in their absence, Any duties deemed necessary by the President.
- Secretary: Takes minutes at all GRS functions and distributes minutes to the organization membership
Section 3: Term of Officers: All officers are expected to serve a term of one academic year and may continue to serve if re-elected.
Section 4: Impeachment of Officers: Officers may be impeached if they fail to fulfill their duties as an officer, demonstrate non-active membership, violate Plymouth State University policy, violate Plymouth State University academic integrity policy, or act in a manner that causes damage to the school or organization. All potential candidates for impeachment receive due process via correspondence from the executive committee. Due process includes two attempts at communication from the President in writing with no response from the officer in question in the event of failure to fulfill duties as an officer or demonstrating non-active membership, or discussion of violations of academic policies with the faculty advisor and the Executive Committee.
Section 1: Standing Committees: The standing committees of the GRS organization include: writing committee, methodology and data analysis committee, and presenter recruitment committee.
Section 2: Duties of Standing Committees:
- The Writing Committee shall:
- Support Institutional Review Board (IRB) proposal writing
- Coordinate peer review sessions among members
- Coordinate publication peer review and general efforts
- The Methodology and Data Analysis Committee shall:
- Create topics of interest for potential methodology and analyses presentations
- Coordinate peer experiences that support validation and trustworthiness of research
- The Presenter Recruitment Committee shall:
- Collect information regarding potential presenter interest among members
- Relay suggested presenters to the executive committee
Section 3: Creation: Standing committees may be created at any time during the existence of the organization.
Section 1: Number and Term of Office: The organization can have one or multiple advisor(s) and the term of office is determined through yearly check-in to ensure continued ability and interest in serving.
Section 2: Method of Appointment: Faculty advisor is selected by the graduate faculty of the Counselor Education and School Psychology Department and the Executive Committee, and can be elected by active membership.
Section 3: Duties: The faculty advisor to GRS is expected to do the following: provide consultation and guidance to the executive committee and membership when requested, regularly attend GRS meetings, and notify the Executive Committee if they are no longer able to fulfill the role of faculty advisor.
Section 1: Regular Meetings: Meetings will be held monthly, on a day and time to be determined at the beginning of each academic year by active membership.
Section 2: Special Meetings: Special meetings may be called by officers or members when more time is needed to meet the scholarly interests of the members with a minimum of 48 hours notice to all active membership.
Section 3: Parliamentary Procedure: All regular and special meetings of GRS shall be run under the rules of parliamentary procedure in accordance with the newest edition of Robert’s Rules of Order.
Section 4: Quorum: A quorum will consist of half plus one of the total active membership.
Section 1: Procedure for Amendment: To offer an amendment to the constitution, a statement will be submitted in writing to the President and be read two meetings before a vote is taken.
Section 2: Ratification: To ratify an amendment, the vote will be accomplished through a two-thirds vote of the active membership.